DATA PROTECTION
Privacy Policy
Your privacy is important to us. Learn how we collect, use, and protect your personal information.
This policy complies with Kenya's Data Protection Act, 2019
1. Introduction
F.Ndar Omollo & Associate Advocates ("we," "our," or "us") is committed to protecting your privacy and ensuring the security of your personal information. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website nairoblegal.co.ke or use our services.
We comply with the Data Protection Act, 2019 of Kenya and other applicable data protection regulations. By using our services, you consent to the data practices described in this policy.
2. Information We Collect
2.1 Personal Information
We may collect the following types of personal information:
- Contact Information: Name, email address, phone number
- Demographic Information: Age, gender, occupation
- Identification Details: National ID, passport number (for client verification)
- Case Information: Details related to your legal matter
- Financial Information: Payment details for services rendered
- Communication Data: Correspondence with our firm
2.2 Automatically Collected Information
When you visit our website, we may automatically collect:
- Technical Data: IP address, browser type, operating system
- Usage Data: Pages visited, time spent, referring website
- Cookies Data: Information stored by cookies (see Section 7)
2.3 Information from Third Parties
We may receive information about you from third parties, including:
- Other legal professionals or firms
- Government agencies (as permitted by law)
- Publicly available sources
3. How We Use Your Information
| Purpose | Legal Basis |
|---|---|
| Providing legal services and representation | Contractual necessity, legitimate interest |
| Communicating with you about your case | Contractual necessity, consent |
| Processing payments for services | Contractual necessity, legal obligation |
| Responding to inquiries and requests | Legitimate interest, consent |
| Improving our website and services | Legitimate interest |
| Complying with legal obligations | Legal obligation |
| Marketing communications (with consent) | Consent |
4. Data Sharing and Disclosure
4.1 When We Share Your Information
We may share your information with:
- Service Providers: IT support, payment processors, cloud storage providers
- Legal Professionals: Co-counsel, expert witnesses, process servers
- Government Authorities: When required by law or legal process
- Third Parties: With your explicit consent
4.2 International Transfers
Your information may be transferred to and processed in countries outside Kenya. We ensure such transfers comply with the Data Protection Act, 2019 and implement appropriate safeguards.
4.3 Legal Requirements
We may disclose your information if required to do so by law or in response to valid requests by public authorities.
5. Data Security
Technical Measures
- Encryption of sensitive data
- Secure servers and firewalls
- Regular security updates
- Access controls and authentication
Organizational Measures
- Staff training on data protection
- Confidentiality agreements
- Regular security audits
- Incident response procedures
6. Data Retention
We retain personal information only for as long as necessary to fulfill the purposes outlined in this policy, unless a longer retention period is required or permitted by law. Our retention periods include:
Client Records
Retained for 10 years after case closure or as required by law
Website Analytics
Retained for 26 months from last visit
Marketing Data
Retained until consent is withdrawn
Financial Records
Retained for 7 years for tax purposes
7. Cookies and Tracking Technologies
7.1 What Are Cookies
Cookies are small text files stored on your device when you visit our website. They help us provide, protect, and improve our services.
7.2 Types of Cookies We Use
| Type | Purpose | Duration |
|---|---|---|
| Essential Cookies | Required for website functionality | Session |
| Analytics Cookies | Help us understand website usage | 2 years |
| Preference Cookies | Remember your settings | 1 year |
7.3 Google Analytics
We use Google Analytics to analyze website traffic. Google Analytics collects information such as:
- Pages visited and time spent on each page
- Referring websites and search terms
- Browser type and device information
- Geographic location (city level)
This information is anonymized and aggregated. You can opt-out of Google Analytics using the Google Analytics Opt-out Browser Add-on.
7.4 Managing Cookies
You can control cookies through your browser settings. However, disabling essential cookies may affect website functionality.
8. Your Data Protection Rights
Under the Data Protection Act, 2019, you have the following rights:
Right of Access
Request access to your personal information we hold.
Right to Rectification
Request correction of inaccurate or incomplete data.
Right to Erasure
Request deletion of your personal information.
Right to Restriction
Request restriction of processing your data.
Right to Data Portability
Receive your data in a structured format.
Right to Object
Object to processing of your personal data.
To exercise any of these rights, please contact us using the information in Section 11. We will respond within 30 days as required by law.
9. Children's Privacy
Our services are not directed to individuals under 18. We do not knowingly collect personal information from children. If you are a parent or guardian and believe your child has provided us with personal information, please contact us immediately.
10. Changes to This Privacy Policy
We may update this Privacy Policy periodically. We will notify you of any material changes by posting the new policy on our website and updating the "Last Updated" date. We encourage you to review this policy regularly.
11. Contact Us
If you have questions about this Privacy Policy or wish to exercise your data protection rights, please contact our legal team:
Legal Team
info@fnoadvocates.co.ke
+254 707 577 551
Monday-Friday, 9am-5pm EAT
Office Address
Woodlands Trail, Suite 1
Woodlands Road
Nairobi, Kenya
P.O. Box 1907-00100 Nairobi
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